Our top tips for effective business processes could be an never list!
There are a lot of “ingredients” that contribute to a successful business:
- A sound business plan (GOV.uk can help you with that!)
- A professional team
- A great leader, etc.
- A solid growth strategy
But there are other day to day things as well.
Tools that can simplify your business processes and make them more effective and efficient are key. They’re easy to access, easy to use, and useful to any team and any kind of business, whether you work remotely, in an office, or in a retail store.
Let’s take a look at some of these tools and how they can help you build and run a successful, efficient business.
Use the Right Tools For Staff Management & Communication
The first of our tips for effective business processes revolves around using the best tools for communication in order to simplify staff management.
The success and efficiency of business processes largely depend on the team and how well the team gets along and works together.
It is essential for communication to be easy and clear and for projects to be easy to manage, especially within a larger team. Things are made even more difficult by remote work, because with everyone working somewhere else and communication being so important, it becomes even more crucial to find a solution.
Smallbusiness.co.uk emphasises the importance of communication for your success.
Staff management tools like Slack, Scoro, or Harvest can help tremendously, because they facilitate communication with the team and access to information, tasks, and projects. It’s easier than every to disseminate information this way and makes sure that everyone is on the same page.
Even more important than choosing the right tools for communication, is to ensure staff are fully up to speed on which lines of communication in each circumstance.
Putting an internal guide together as part of an onboarding process can be helpful. Ensure staff are fully aware of each communication channel and when to use it. For example:
- Slack. Used only for internal communcation.
- Email. Used for external communication with clients, suppliers, and for official staff announcements.
- Calls. Use internal phone lines first, with personal mobile numbers as a backup or when offsite.
Use Tools For Task Management
With more and more businesses foregoing physical office space and opting to work remotely – especially start-ups – task management can become difficult.
To maintain order and clarity within the team and make sure everyone knows what they have to do and at what point they are in the process, another of our tips for effective business processes is to try implementing a task management tool in order to simplify everything.
Tools like Trello, Asana, or Monday make it extremely easy to manage an influx of different tasks for a lot of different people. Thanks to their different features, you can:
- Stay organised
- Have a clear picture at all times of what tasks need to be completed
- See who’s been assigned what task
- See which tasks are currently being worked on
- Keep track of what’s already been completed
- Know what needs to be reviewed or edited and when
It’s easy to drag and drop cards from one column to another to suit your needs. In addition, you can add in all the information necessary and leave messages for your teammates.
Task management tools are used far and wide across a multitude of industries now, not ensure efficient business process are followed across the board.
Use Tools For Cloud Accounting
Accounting is never fun, so you can use all the help you can get in this department.
Luckily, there are apps and tools especially made for that. Apps like Wave or Sage are excellent for small businesses and start-ups, but they can also be used for larger business needs.
Staying on top of your finances and ensuring as much as possible is being automated is the third of our tips for effective business processes.
You can take care of payroll, cash flow, inventory, VAT, invoicing, and many other services quickly and easily, with no hassle, so that you can use that time and energy for running other essential parts of your business. T
hey are also extremely convenient, because you can operate these from any kind of device, meaning that you can easily stay on top things even if you’re out of office or on a business trip.
Use Tools For Cloud POS
A system like ePOSNow can be exactly what you need, with a state of the art touch screen terminal, the latest software, and receipt printer. That way, everything is streamlined and safely stored in the cloud, and all of your employees can be easily trained to work with the system. In addition, it can be paid for in fixed, regular monthly installments, so that it doesn’t negatively impact your cash flow.
In conclusion, as you can see, while a efficient business is made successful by the people who run it and work every day to help it grow, it also needs some help in the way of tools. Anything from task management to staff management to accounting and even POS can be streamlined and made easier and more efficient with the help of technology.
Nowadays, we can take advantage of all sorts of apps and services designed to make life easy and effective, so that you can waste less time on management and focus more on what you can do to make your company even more successful.
We hope these tips for effective business processes have helped!